9/28/23

Accounting Specialist/HR Coordinator
A unique opportunity for responsibility of all accounting and basic HR duties for two nonprofit agencies housed in one location, Family Counseling Service of NNY, Inc. and the Resolution Center of Jefferson and Lewis Counties, Inc., with a combined staff of 12. Reporting directly to the Executive Director and working closely with the medical insurance billing specialist, success in this role is defined by exceptional attention to detail, ability to multitask and prioritize, exemplary self-directed follow through, a high degree of confidentiality, and a passion for collaboration and teamwork. The position is a first point of contact for triaging employee questions and concerns in a timely, empathetic, and friendly manner. The role also performs a wide variety of people related administrative duties.

WHAT YOU WILL BE DOING
Accounting

• Oversee two independent QuickBooks accounting systems with different fiscal years.
• Verify bills/invoices/receipts for accuracy, determine allocation of expenses between the agencies’ programs, and accurately process to include all transaction details within QuickBooks for ease of future information searches.
• Reconcile various credit card and bank accounts. Prepare and make bank deposits.
• Reconcile and submit quarterly grant reports.
• Review all business insurance renewals, documentation, and certificate requests.
• Provide support for requests from external auditors, audits of internal records, workers’ compensation, tax filings and related documentation.

HR

• Verify timesheets, execute bi-weekly payroll processing through Business Online Payroll to ensure timely and accurate transactions including but not limited to wages, taxes, health insurance, and SEP IRA payments. Process any bonus payments, vacation buy-back payouts, and the like.
• Ensure compliance with federal, state and local payroll, wage and hour laws and best practices.
• Maintain and update payroll records.
• Prepare periodic payroll reports as needed for benefit calculations and reconciliations.
• Maintain professional communication while answering employees’ questions and concerns regarding payroll inquiries and discrepancies in a timely manner.
• Process background checks, new employee onboarding, promotions, and terminations.
• Responsible for orientation of new employees.
• Process disability, paid family leave and worker’s compensation paperwork.
• Coordinate annual United Way of NNY pledge campaign for the agencies.

​Administrative

• Learn the Electronic Health Record system to help with scheduling and client calls.
• Answer phones and the door and assist clients with appointments.
• Eventually cross-train with the insurance billing specialist to act as a backup.
• Assist in the planning and organizing of special events, fundraisers, meetings, etc.
• Attend the Board of Directors meetings, prepare agendas, distribute all related meeting correspondence and documents, and prepare meeting minutes, as needed.
• Other clerical duties as assigned.

Management has the right to add or change this position at any time.

WHAT YOU NEED TO BE SUCCESSFUL

• High school diploma or equivalent.
• Associates Degree in Accounting preferred.
• Minimum of two (2) years of experience in data entry and payroll processing.
• Minimum of 2 years of QuickBooks accounting with demonstrated abilities to run and review financial reports.
• Nonprofit accounting preferred.
• A minimum of two (2) years of successful experience in an administrative support function, which required consistent people interaction, time management, multi-tasking, and a wide variety of daily tasks.
• Intermediate level experience with MS Word, Outlook, and Excel; ability to create documents, format, perform mail merges and mass mailings in Word. Excel experience requires filtering of data, creation of reports, and basic formula creation.
• Critical thinking skills, attention to details, and superb follow-up and follow-through abilities are a must. (Completion of the Indeed Skills Test is required for consideration of the position.)
• Time management skills – ability to balance the to-do list, consistently communicate status projects, and keep directors and team members updated on any changes to deliverables.
• Organizational and prioritization skills – ability to multi-task is a must. There are frequent interruptions throughout the day, and the ability to keep on task and re-prioritize is a must.
• Must be a self-starter who can work without direct supervision at times.
• Must be proficient in composition, grammar, and punctuation and also possess good editing and proofreading skills to catch errors and mistakes before documents are made public.
• Approachable, outgoing and customer-service oriented.
• Experience with an EHR/EMR is a plus.

Benefits:

• Negotiable, competitive hourly nonprofit wage based on qualifications and experience. Your pay rate will depend on your skills, qualifications, and experience. Wage rates are reviewed annually and adjustments are based on performance with the potential for bonuses and other perks.
• Health, Dental, Vision insurance.
• Generous paid time off.
• Flexible work hours. Occasional evening hours are required.
• Some optional remote work.
• EXCELLENT professional development, advanced education (ex. become a NYS Certified Mediator), and training opportunities.
• Forgiveness loan. Both agencies are considered qualified organizations for this Federal program.
• Fun, family-like work environment; very team oriented; sunny, spacious, customizable office space.
• Great office location and parking.

Must be able to pass background checks and have reliable personal transportation for occasional office errands.

Job Type: Full-time
Salary: From $17.00 per hour
Expected hours: 30 – 35 per week
Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

TO APPLY:   www.indeed.com/job/accounting-specialisthr-coordinator-4c9a167aa4b9b4b7?_gl=1*1el7ynk*_gcl_au*MTc4NzcyNDUxNi4xNjk1OTA3ODE0